Templates · Alumni associations

The chapter has officers. The fund has receipts.

For alumni associations with regional chapters, class-year cohort funds, and scholarship endowments. Dues collection, chapter-to-national pass-throughs, reunion fundraising, and annual officer turnover — all on a shared ledger the incoming chapter board inherits each year. EnDAO pairs with your alumni CRM; it doesn't try to replace it.

Quick answer

EnDAO is the chapter treasury and decision layer for alumni associations — adjacent to your alumni CRM, not a replacement. Chapter dues collected on the record, national pass-throughs tracked, class-year cohort funds held separately, scholarship endowment governance on a permanent record. The incoming chapter officers each year inherit the complete history instead of starting from a binder of PDFs and a previous treasurer's Venmo screenshots. Built for university alumni associations, Greek alumni networks, and professional-school alumni chapters federated under a national charter.

What this looks like

A page from one alumni chapter's ledger.

Atlanta Alumnae Chapter · Class of 2008-2018 · 142 members

Q1 2026
Jan 22Annual dues collected · 118 of 142 members+$17,700.00
Feb 09National pass-through · $50 per member−$5,900.00
Mar 02Scholarship endowment contribution · class of 2025 fund−$3,000.00
Mar 19Reunion fundraising contribution · 15-year reunion committee−$2,400.00

Where alumni chapters lose continuity

What annual officer turnover breaks, and what the shared ledger preserves.

Alumni chapter officers turn over every year or two. The treasurer's spreadsheet leaves with them. The chapter's 15-year history of who contributed, what scholarships funded, where reunion money went — all of it lives in one person's laptop. Meanwhile the national office has no real-time view into chapter health and discovers issues at the annual audit instead of at the transaction. EnDAO collapses the chapter↔national seam onto one shared record.

What goes wrong

  • Chapter treasurer's spreadsheet leaves with the treasurer; the new officer starts from scratch
  • National has no real-time view into chapter dues collection, balances, or activity
  • Class-year cohort funds and reunion-committee funds intermingled with general operating
  • Scholarship endowment contributions tracked in a separate place from the chapter's books
  • Officer transitions lose the institutional memory of why specific decisions were made

What EnDAO does

  • The ledger is the institutional memory — every officer inherits the complete record on day one
  • National gets read-only visibility into chapter treasuries without taking custody of chapter funds
  • Class-year funds and reunion-committee funds operate as named sub-treasuries, not commingled
  • Scholarship endowment governance lives in the same record as chapter operating activity
  • Every decision tagged with the officer who approved it and the rationale — defensible 10 years out

What’s built in

The things every alumni association needs, already there.

Chapter dues collection

Members pay dues directly to the chapter treasury. Each payment logged with the member, the period covered, and any class-year or affinity allocation. The new chapter board sees the full collection history.

National pass-throughs

Per-member assessments due to national appear as transparent line items. The chapter records them, national sees them in their portfolio view, and the chapter↔national reconciliation is automatic.

Class-year + cohort funds

Reunion committees, class-year scholarship pools, affinity-group funds — each operates as a named sub-treasury with its own signers and approval rules, separate from chapter operating.

Officer turnover preserved

When chapter officers change each year, the role transfers cleanly. The full historical record persists. The new treasurer doesn't inherit a shoebox or a one-person Venmo — they inherit the live ledger.

Works for

All kinds of alumni associations.

  • University and college alumni associations
  • HBCU alumni associations and chapter networks
  • Greek-letter alumni chapters (NPHC, IFC, NPC, MGC)
  • Professional and graduate-school alumni networks
  • Independent school and prep school alumni
  • Class-year reunion committees
  • Regional and international alumni chapters
  • Affinity-group alumni networks (cultural, academic)
  • Honor society alumni chapters

Common questions

Questions alumni boards ask first.

How does this work with 360Alumni, Hivebrite, or ToucanTech?
EnDAO is the treasury and decision layer adjacent to your alumni CRM, not a replacement for it. Your member database, event registration, and engagement metrics stay with the CRM. EnDAO holds the dues, the cohort funds, the scholarship endowment, and the approvals behind every disbursement. The two systems coexist — same alums, different cuts of the record.
Can national see chapter treasuries without taking custody of chapter funds?
Yes. National gets read-only visibility across all chapters they oversee — current balances, recent activity, dues collection status — while signing authority and spending decisions stay at the chapter. Issues surface at the transaction, not at the annual audit.
How do we handle class-year cohort funds separately from chapter operating?
Each cohort fund operates as its own named sub-treasury with its own signers, approval rules, and ledger. Class-year scholarship pools, 15-year reunion fund, 25-year reunion fund — each tracked separately, contributions attributed to the right cohort, no commingling with general operating money.
What happens to the chapter's record when officers turn over each year?
Role assignments transfer to the incoming officers; the full historical record persists. The new treasurer inherits every dues cycle, every disbursement, every officer approval back to chapter founding. No reconstruction from bank statements or the prior treasurer's files.
Can we run our scholarship endowment governance through EnDAO?
Yes. Endowment governance lives in the same record as chapter operating. Spending-policy decisions, restricted-gift acknowledgments, IPS amendments — all recorded with the approving committee attached. For larger or more formal endowments, see the dedicated endowment page.

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